Find out which documents we can help certify through Apostille, authentication, or legalization.

✅ Documents We Commonly Handle

We assist with a wide range of Canadian-issued documents, including:

🧾 Personal Documents

• Adoption records

• Birth, death, and marriage certificates

• Divorce certificates & court documents

• Police checks (CPIC, RCMP)

• Passport copies

• Pension letters

• Power of attorney

• Property deeds

• Wills

🎓 Educational Documents

• Degrees & diplomas

• Transcripts & enrollment letters

• Teacher & TESOL certificates

🏢 Business & Corporate Documents

• Agent authorization letters

• Corporate documents & director certificates

• CRA certificates

• Commercial invoices

• Certificates of origin or free sale

• Power of attorney for business

• International trade documentation

• Court judgments

🩺 Medical & Pharmaceutical Documents

• CPP certificates

• Health Canada approvals

• GMP certificates

• Medical device licences

💬 Not listed above?
We likely still can help — just contact us for a quick review.

🚫 Documents That Don’t Qualify for Apostille

Some Canadian-issued documents may not be eligible, such as:

• Religious certificates

• Funeral director’s certificates

🌐 Have a Document Created Outside of Canada?

✔️ We Can Help If

The document was created abroad but is being notarized in Canada. Examples include:

• Affidavits

• Power of attorney

• Bank forms

• Warranty or property deeds

📌 These must be notarized in Canada to qualify.

❌ We Cannot Process Foreign-Issued Documents, such as:

Even if notarized or translated in Canada, the following documents are not eligible for Apostille under Canadian jurisdiction:

• Birth, marriage, or death certificates issued outside Canada

• Divorce judgments from foreign courts

• Diplomas, transcripts, or degrees from non-Canadian institutions

➡️ If your document was issued abroad, you’ll need to contact that country’s foreign ministry or its embassy in Canada for further steps.

🌍 Foreign Language Documents

If your document isn’t in English or French, a certified translation is required before notarization. We can help coordinate this step — just ask!

📄 Apostille Now Available in Canada — Here's What It Means for You

As of 2024, Canada now issues Apostille certificates for documents being used in countries that are members of the Hague Apostille Convention.

This new, streamlined process replaces the older two-step system of:

1. Authentication by Global Affairs Canada

2. Legalization by a foreign embassy or consulate

✔️ It’s faster, simpler, and more widely accepted — but only for countries that are part of the Hague Convention.

For countries not in the Hague Convention, the traditional Authentication and Legalization process is still required.

💼 We Handle Both — So You Don’t Have to Worry

At Global Document Solutions, we offer:

• Apostille services for Hague countries

• Authentication and Legalization for all other destinations

Whether you're submitting documents for immigration, work, study, or business, we’ll ensure everything is done correctly, on time, and accepted abroad.

📅Timelines vary depending on the issuing authority, document type, and destination country. Below is a quick overview for Apostille-only requests:

📌 Important Note:

If your document also requires legalization by a foreign embassy or consulate, additional time will be needed.

For the most accurate estimate based on your specific situation, feel free to contact us — our team is here to guide you every step of the way.

💲 Apostille Service Pricing — What You Can Expect

Flexible, transparent pricing tailored to your document needs.

Our service fees start at $150 CAD (plus applicable taxes and government fees). Final pricing depends on several key factors:

📄 1. Document Type & Quantity

Some documents require more complex steps or handling — fees may vary depending on what you’re submitting and how many documents you need processed.

🏛️ 2. Apostille Authority

Whether your document goes through Global Affairs Canada or a provincial authority, the route impacts both cost and timeline.

⏱️ 3. Processing Speed

Choose between standard or expedited (if available) service options based on how quickly you need your documents completed.

➕ 4. Additional Services (If Needed)

• Notarization

• Legalization (for non-Apostille countries)

• Certified Translation

These may add to the cost depending on your requirements.

📦 5. Secure Shipping

We deliver your completed documents to your preferred address using tracked, reliable couriers for peace of mind.

📋 What Happens Next?

After you request a quote, we’ll send you a detailed cost breakdown, including any fees for notary, translation, or shipping.

✔️ No hidden charges
✔️ Clear timelines
✔️ Straightforward process

💬 Have questions? We’re here to help every step of the way.

📅Quick, clear, and customized — here’s what to expect.

✅ Fast, Personalized Responses

During business hours (Monday to Friday, 9 AM–5 PM Eastern Time), we aim to respond to online quote requests within 30 minutes to a few hours, depending on the complexity of your request.

💬 Need to Speak With Someone?

While submitting your quote online is the fastest method, our team is always available if you have questions or a more complex situation. We’re happy to walk you through the process — by phone or email — with the same attention to detail and care.

⚡ Want the Fastest Service?

Fill out our online quote form — it’s the quickest way to get an accurate price and timeline tailored to your needs. If anything’s unclear or urgent, give us a call. We’re here to help.

🧭 Our Goal: Speed, accuracy, and service you can trust — right from the start.

Getting your Canadian documents ready for international use has never been easier. Whether you’re in Toronto, Vancouver, Calgary, Montreal, or anywhere across Canada, our trusted team makes the process fast, simple, and secure.

How It Works — 4 Easy Steps:

Step 1 – Call or Request an Online Quote
Start by telling us a few details about your document and destination country. You can call 1-800-336-1132 (Mon–Fri, 9 AM–5 PM EST) or use our secure online quote form anytime.

Step 2 – Get Your Free Consultation
Our experienced specialists review your request and explain the best options for your specific needs — including timelines, costs, and requirements for Apostille or authentication and legalization.

Step 3 – Ready to Ship
Once you confirm your service, we’ll guide you on where to send or drop off your documents. We offer free shipping options across Canada and easy appointment scheduling at our service centres nationwide.

Step 4 – Sit Back & Track
We’ll keep you updated every step of the way. When your documents are complete, you can pick them up in person or have them securely shipped right back to you.

If you’re outside Canada, you can still easily use our services — in fact, most of our clients live or work abroad. Global Document Solutions has designed our process specifically to help Canadians and international professionals handle Apostille, authentication, and legalization requirements from anywhere in the world.

Here’s how it works:

1. Start with an Online Quote or Call Us
   Use our secure online quote form to tell us about your document(s) and the country where they’ll be used or call us at +1-613-226-1001.. You’ll receive a free consultation with details on timelines, costs, and next steps.

2. Send Your Documents to Us in Canada
   Once your quote is confirmed, you’ll ship your documents directly to our Ottawa head office. We’ll provide clear shipping instructions, including courier options (FedEx, DHL, Purolator) and tracking guidance.

3. We Handle the Entire Process
   Our specialists take care of everything in Canada — from verifying your document to obtaining the Apostille or completing authentication and legalization steps on your behalf. You’ll receive regular updates so you can track progress from wherever you are.

4. Receive Your Completed Documents Anywhere in the World
   Once complete, we’ll securely return your documents via international courier to your chosen destination — fast, traceable, and insured for peace of mind.

🌍 Why More Canadians Trust Global Document Solutions

When Your Documents Matter, So Does the Team Behind Them

Whether you're applying for a visa, work permit, doing business, or seeking citizenship abroad, you can’t afford delays, rejections, or do-overs. That’s why thousands turn to Global Document Solutions — Canada’s original and most trusted name in Apostille, authentication, and legalization.

✅ 30+ Years of Proven Expertise

We’re not just experienced — we’re pioneers. For over three decades, we’ve helped clients worldwide navigate complex certification processes with confidence and clarity.

📦 Free Overnight Shipping (On Us)

Send your documents fast and securely — we cover overnight courier to us at no extra charge. No delays, no stress.

🔐 Professional, Secure Processing

Every document is handled with the utmost care in monitored, access-controlled facilities. We follow strict protocols to ensure your sensitive paperwork stays safe.

📋 Service Standards You Can Count On

We back every order with clear, reliable timelines and a commitment to getting it done right the first time — no surprises, no hidden fees.

📞 Personalized Support from Real Experts

Questions? Uncertainty? You're never alone. Our document specialists are with you every step of the way — from quote to final delivery.

⚠️ Avoid Costly Mistakes

One small error can derail your plans. Don't risk delays or rejections. Trust the team that gets it right — and has for over 30 years.

🛡️ Global Document Solutions

The Original. The Most Experienced. The Most Trusted.
Let us handle the red tape so you can focus on what matters most — your future abroad.