Apostille Canadian Death Certificate

Death Certificate Apostille or Authentication Legalization

A Canadian Death Certificate must be apostilled or authenticated and legalized to be recognized as valid in another country. The process is also known as Death Certificate Attestation in some countries. The apostille or authentication and legalization process can be easily completed with us.

Why You May Need It

Obtaining an apostille or authentication and legalization of a Canadian death certificate is crucial for several reasons, particularly when dealing with international matters. Here are some key reasons why you might need to go through this process:

  1. International Legal Matters: If you're handling estate or inheritance issues that involve assets or legal matters in a country outside of Canada, you may need an apostilled or authenticated and legalized death certificate. This is because foreign legal systems often require official documents from other countries to be certified as authentic before they can be used in legal proceedings.
  2. Property and Asset Transfer: If the deceased owned property or had financial assets in a foreign country, transferring these assets often requires a death certificate that has been apostilled or authenticated and legalized. This process ensures that the document is recognized as valid and official in the foreign jurisdiction.
  3. Insurance Claims: In cases where the deceased had life insurance policies or other benefits from foreign companies, these organizations may require an apostilled or authenticated and legalized death certificate to process claims.
  4. Marital Status and Remarriage: If a widowed spouse plans to remarry in a foreign country, they may need to provide an apostilled or authenticated and legalized death certificate of their deceased spouse to prove their marital status.
  5. Genealogical Research: For descendants conducting family history research, particularly in countries with strict documentation requirements, an apostilled or authenticated and legalized Canadian death certificate can be necessary to access records or claim certain heritage rights abroad.
  6. Immigration and Residency Issues: Individuals settling estate matters of a deceased relative who was an immigrant or a permanent resident in a foreign country may need to present an apostilled or authenticated and legalized death certificate to foreign immigration and residency authorities.

In summary, apostille, authentication, and legalization of a Canadian death certificate are essential for ensuring that the document is officially recognized and accepted in foreign countries for a variety of legal, financial, and personal reasons. This process adds an extra layer of verification, making the document valid for international use.

Official Death Certificate for Apostille or Authentication and Legalization

It's important to ensure you have the correct style of Death Certificate so the respective government authority can apostille or authenticate and that the embassy can legalize it. A Funeral Director's Certificate issued by a funeral home, even if signed by a notary, cannot be authenticated or apostilled. Please refer to our Global Affairs Canada Apostille or Authentication Requirements for more information.

How do I get an Apostille for a Canadian Death Certificate?

The recent accession of Canada to the Hague Apostille Convention marks a significant change in the way Canadian documents, such as death certificates, are recognized internationally. Prior to this, Canadians had to go through a more cumbersome process of "authentication and legalization" to have their documents recognized in countries that are part of the Hague Apostille Convention. This process was not only time-consuming but also often costly.

However, now that Canada is a member of the Hague Apostille Convention, Canadians can obtain an Apostille for a Canadian death certificate. This Apostille acts as an international certification comparable to a notarization in domestic law. Essentially, it simplifies the process of having Canadian documents recognized in other member countries of the Convention.

This is particularly beneficial in situations where a death certificate needs to be presented in a foreign country. For instance, if a Canadian citizen passes away abroad, or if there are legal matters to be settled in a member country that involve the deceased's estate, the Canadian death certificate can be easily authenticated through the Apostille process. The Apostille ensures that the document is recognized as valid and legal without the need for further authentication or legalization by the foreign country's embassy or consulate.

The process of obtaining an Apostille for a Canadian death certificate typically involves submitting the original or a certified copy of the document to a designated competent authority in Canada. This authority will then attach the Apostille to the document, thereby certifying the signature, the capacity in which the person signing the document acted, and the identity of the seal or stamp it bears.

This development is a relief for many Canadians dealing with international legal matters, as it streamlines the process, reduces bureaucracy, and accelerates the timeline for having documents recognized abroad. It reflects Canada's ongoing commitment to simplifying international legal processes for its citizens and enhancing its cooperation with other nations within the framework of the Hague Apostille Convention.

Death Certificate Authentication & Legalization for Non-Apostille Countries


Step 1: Authentication

The Death Certificate must be issued by a provincial government vital statistics office where the death took place to be accepted by either the Provincial Authority or Global Affairs Canada Authentication Services. It can be the certificate-sized version or the long form certified copy of the death registration, both of which are certified true originals from the provincial Vital Statistics department.

It's important to start the authentication process as soon as possible, as processing times are longer than ever at Global Affairs Canada. You can find out their current processing time here.


Step 2: Legalization

The second step of legalization takes place at the embassy consulate of the country where the Death Certificate will be used. Most embassy consulates are located in Ottawa and charge a fee for their legalization services. Our document legalization services will ensure the process is done correctly and meets your timeline. After authentication and legalization, we can return the Death Certificate to you or anywhere in the world using one of our document shipping solutions or your preferred delivery method.

How Does Using Global Document Solutions Services Benefit You?

Employing a professional service for the apostille or authentication of death certificates presents substantial benefits. Experts in this field have a deep understanding of the complex procedures involved, ensuring that your documents are in strict compliance with all legal norms. This meticulous attention to detail significantly minimizes the risk of errors and delays, which is vital in situations where time is of the essence. Handling such sensitive tasks without professional assistance can lead to various issues, including incorrect documentation or overlooking essential steps. This can result in extended processing times or even complete rejection of the documents. In matters concerning official records, particularly death certificates, precision and strict adherence to established protocols are critical. Professional services offer the necessary expertise and attention to detail required in these situations, ensuring that the entire process is conducted smoothly and efficiently.


The simple answer is Yes as of January 11, 2024. To make sure the process is done correctly depends on where it was issued.

Category: Death FAQ's

The countries that will request that you get an Apostille include:


  • Albania
  • Andorra
  • Antigua and Barbuda
  • Argentina
  • Armenia
  • Australia
  • Austria
  • Azerbaijan


  • Bahamas
  • Bahrain
  • Barbados
  • Belarus
  • Belgium
  • Belize
  • Bolivia
  • Bosnia and Herzegovina
  • Botswana
  • Brazil
  • Brunei Darussalam
  • Bulgaria
  • Burundi


  • Cabo Verde
  • Canada
  • Chile
  • Colombia
  • Cook Islands
  • Costa Rica
  • Croatia
  • Cyprus
  • Czech Republic


  • Denmark
  • Dominica
  • Dominican Republic


  • Ecuador
  • El Salvador
  • Estonia
  • Eswatini


  • Fiji
  • Finland
  • France


  • Georgia
  • Germany
  • Greece
  • Grenada
  • Guatemala
  • Guyana


  • Honduras
  • Hong Kong
  • Hungary


  • Iceland
  • India
  • Indonesia
  • Ireland
  • Israel
  • Italy


  • Jamaica
  • Japan


  • Kazakhstan
  • Kosovo
  • Kyrgyzstan


  • Latvia
  • Lesotho
  • Liberia
  • Liechtenstein
  • Lithuania
  • Luxembourg


  • Macau
  • Malawi
  • Malta
  • Marshall Islands
  • Mauritius
  • Mexico
  • Moldova
  • Monaco
  • Mongolia
  • Montenegro
  • Morocco


  • Namibia
  • Netherlands
  • New Zealand
  • Nicaragua
  • Niue
  • North Macedonia
  • Norway


  • Oman


  • Pakistan
  • Palau
  • Panama
  • Paraguay
  • Peru
  • Philippines
  • Poland
  • Portugal


  • Romania
  • Russian Federation


  • Saint Kitts and Nevis
  • Saint Lucia
  • Saint Vincent and the Grenadines
  • Samoa
  • San Marino
  • São Tomé and Principe
  • Serbia
  • Seychelles
  • Singapore
  • Slovakia
  • Slovenia
  • South Africa
  • South Korea (Republic of Korea)
  • Spain
  • Suriname
  • Sweden
  • Switzerland


  • Tajikistan
  • Tonga
  • Trinidad and Tobago
  • Tunisia
  • Turkey


  • Ukraine
  • United Kingdom
  • United States of America
  • Uruguay
  • Uzbekistan


  • Vanuatu
  • Venezuela

List of Countries you will need to use the Authentication and Legalization Process for a Canadian Document

For your reference, we have provided a list of countries that have not ratified the Apostille Convention. It is your responsibility to verify the accuracy of this information.

  • Afghanistan
  • Algeria
  • Angola
  • Bangladesh
  • Benin
  • Bhutan
  • Burkina Faso
  • Cambodia
  • Cameroon
  • Central African Republic
  • Chad
  • Comoros
  • Congo
  • Côte d'Ivoire
  • Cuba
  • Democratic People's Republic of Korea
  • Democratic Republic of the Congo
  • Djibouti
  • Egypt
  • Equatorial Guinea
  • Eritrea
  • Ethiopia
  • Gabon
  • Gambia
  • Ghana
  • Guinea
  • Guinea-Bissau
  • Haiti
  • Iran
  • Iraq
  • Jordan
  • Kenya
  • Kiribati
  • Kuwait
  • Lao
  • Lebanon
  • Libya
  • Madagascar
  • Malaysia
  • Maldives
  • Mali
  • Mauritania
  • Micronesia
  • Mozambique
  • Myanmar
  • Nauru
  • Nepal
  • Niger
  • Nigeria
  • Papua New Guinea
  • Qatar
  • Rwanda*
  • Sierra Leone
  • Solomon Islands
  • Somalia
  • South Sudan
  • Sri Lanka
  • Sudan
  • Syria
  • Thailand
  • Timor-Leste
  • Togo
  • Turkmenistan
  • Tuvalu
  • Uganda
  • United Arab Emirates
  • Tanzania
  • Viet Nam
  • Yemen
  • Zambia
  • Zimbabwe

* The Apostille Convention will come into effect in Rwanda on June 5, 2024.

As Canada's leading authorities, Global Document Solutions is equipped to expedite the preparation of a Canadian Death Certificate for global use, leveraging our 30 years of experience and current knowledge of Global Affairs Canada and Embassy regulations. Global Document Solutions service extends beyond swift document processing; we strive to simplify the procedure by guiding you through each stage, providing real-time updates on your document's status through our Online Status Tracker. Consult with one of our experts on international acceptance of the Death Certificate and leverage our expertise for your benefit.

Category: Death FAQ's

No, as per the rules and regulations, only an original Death Certificate issued by a Canadian Provincial Vital Statistics Department can be authenticated. A notarized or certified copy made by a Canadian Notary Public cannot be apostilled or authenticated.

Category: Death FAQ's

There are two different styles of Canadian Death Certificates such as the certificate size or the long form certified copy of the registration of death. Both come as certified true originals from the provincial Vital Statistics department. It's important to remember that the one you got from the Funeral Director or Funeral Home is not an official death certificate. The provincial statistics department of the province where the death took place issues the official death certificate. If you need to order a Death Certificate you can find links on our resources page on how to do it.

Category: Death FAQ's

A Canadian Death Certificate is initially only valid for use in Canada therefore a foreign country will not accept a Canadian Death Certificate. To make the Death Certificate valid for use in a foreign country, it will first need to go through either the process of Apostille or Authentication and then if authenticated it needs Legalization at the Embassy Consulate of the country in which the document will be used. In both cases the authenticity of the foregoing signature is verified, effectively making the document valid for use in that foreign country. Some countries might ask you to get the Death Certificate Apostilled since that is the process most used in that foreign country. Since Canada has signed the Hague Apostille Convention, we now issue Apostille Certificates for use in member countries.

Category: Death FAQ's

Most Vital Statistics Departments have an option to have the Death Certificate sent directly to a third party such as Global Document Solutions. Once you have been in contact with one of our agents regarding your request and confirmed how you want to proceed, we will provide you with our mailing address where the Death Certificate can be sent. A few Vital Statistics Departments, such as the Quebec État Civil, do not allow the Death Certificate to be sent directly to a third party. In this case the Death Certificate will need to be delivered to you first, then you can send it to us for Apostille or Authentication and Legalization.

Category: Death FAQ's

If you have never ordered a Canadian Death Certificate, you have misplaced or lost the Death Certificate, the original you have is damaged, you can order a new or a replacement Death Certificate from the Provincial Vital Statistics Department in the province where the death took place. You can find links to the various vital statistics departments on our document resources page.

Category: Death FAQ's