How to Obtain an RCMP Clearance Certificate from Outside Canada
Obtaining an RCMP certified police clearance certificate (commonly referred to as a criminal record check) while outside Canada can seem like a daunting process. However, with proper guidance and reliable services, the process can be simplified. Here's a step-by-step guide on how to complete the process using fingerprint-based certified criminal records and the exceptional services provided by Global Document Solutions, a trusted leader in international document certification.
Step 1: Fingerprinting Outside Canada
Since the RCMP requires fingerprint-based identification for a certified criminal record check, you’ll need to have your fingerprints captured at an accredited location in your current country. Follow these steps:
- Locate a Certified Fingerprinting Agency:
- Police stations and private certified fingerprinting agencies typically provide fingerprinting services.
- Ensure they use a fingerprint card that meets the RCMP's standards, such as the C-216C form.
- Please note that fingerprint forms officially recognized in most countries are generally accepted.
- Provide Proper Identification:
- Bring government-issued photo identification.
- Some agencies may require additional documentation, such as proof of residence.
- If you are uncertain about whether your identification is acceptable, consult the local police station or certified fingerprinting agency for guidance.
- Capture Fingerprints:
- Have your fingerprints captured on the appropriate fingerprint card.
- is important that the fingerprints are captured using black ink and that the process is validated with both the signature of the official taking the fingerprints and the agency's official stamp. However, in some countries, these agencies may not provide a signature or stamp. In such cases, you can visit a Notary Public or a law firm to obtain a notarized letter certifying the authenticity of the fingerprints.
Step 2: Submitting Fingerprints to the RCMP
Once your fingerprints are captured, the next step is submission to the RCMP for processing:
- Choose a Certified Third-Party Agency:
- Since you’re outside Canada, you’ll need the assistance of an RCMP-accredited third-party company to submit your fingerprints.
- Send the Fingerprints to Global Document Solutions:
- Global Document Solutions, in partnership with ClearNeed, is one of the fastest and most secure ways to submit your application to the RCMP. They ensure the proper handling and digitization of your fingerprints for electronic submission.
- Complete Necessary Forms:
- Provide any additional information or forms required by the RCMP and our forms for facilitating the submission.
- Pay Fees:
- The RCMP charges a fee for processing the criminal record check. Additional fees may apply for third-party services.
Step 3: Certifying Your RCMP Criminal Record Check for International Use
If you plan to use your RCMP police clearance certificate internationally, it must meet the specific requirements of the country where it will be submitted. There are two main pathways for certification:
- Apostille Certification (for Hague Convention countries):
- Since Canada joined the Hague Apostille Convention in 2024, your document can now be directly Apostilled, making it valid in any Hague member country.
- Authentication and Legalization (for non-Hague countries):
- If the country where the certificate will be used is not part of the Hague Convention, the document must undergo authentication by Global Affairs Canada and legalization at the relevant embassy or consulate.
Why Choose Global Document Solutions?
With over three decades of experience, Global Document Solutions is Canada’s first and industry-leading company specializing in international document certification. Here’s why they are your best choice:
- Expertise:
- A proven track record of assisting clients worldwide with document certification, including RCMP clearance certificates.
- Efficiency:
- Their global network and partnerships with accredited agencies ensure that your fingerprints and applications are handled securely and submitted swiftly.
- End-to-End Services:
- From fingerprint digitization to Apostille or authentication and legalization, Global Document Solutions manages the entire process, saving you time and effort.
- Global Reach:
- Whether you are in Europe, Asia, Africa, or elsewhere, their international presence makes it easy for you to get your documents certified.
- Compliance and Security:
- They ensure your personal data is handled in compliance with Canadian and international privacy laws, giving you peace of mind.
Conclusion Trust The Experts @ Global Document Solutions
Getting an RCMP certified police clearance certificate from outside Canada doesn't have to be complicated. With the guidance of Global Document Solutions and their partners, you can ensure a fast, secure, and internationally valid criminal record check. Whether your document requires Apostille certification or authentication and legalization, their expertise guarantees compliance with international requirements.
RCMP Certified Criminal Record Check from Abroad FAQ's
When getting your fingerprints done outside Canada, ensure the following requirements are met:
- Fingerprint Form Details:
- The form must include two complete sets of rolled fingerprints (10 fingers rolled individually per set).
- It must also include two sets of flat impressions:
- Four fingers together for each hand (left and right).
- Flat thumb impressions for both thumbs.
- Ink or Digital Fingerprinting:
- If using ink fingerprinting, the ink must be black ink.
- For digital fingerprinting, the fingerprints must be printed onto a physical fingerprint form.
- Verification Requirements:
- The fingerprint form must bear the signature of the officer who took the fingerprints.
- The form must also include the official stamp or seal of the agency where the fingerprints were taken.
- Notarization (if necessary):
- If the officer’s signature or the agency stamp/seal is missing, the fingerprints must be notarized to validate their authenticity.
Ensure these steps are followed to meet Canadian fingerprinting standards.
The processing times for electronic fingerprint submissions to the RCMP's Canadian Criminal Real Time Identification Services (CCRTIS) depend on the circumstances:
- No Criminal Record or Match Found:
- If there is no match to an RCMP fingerprint record, processing is completed within 72 hours (3 business days).
- The RCMP will mail the results to the applicant or a designated third party within this timeframe.
- Note: Additional time should be allowed for delivery via Canada Post.
- Criminal Record or Match Found:
- If there is a match to an RCMP fingerprint record or the applicant has a criminal record, processing can take up to 120 days or longer due to the need for manual review.
Important Reminder:
- Consider these factors and allow sufficient time for the results to arrive by mail before making any status update inquiries.
Unfortunately, we cannot process scanned or photocopied versions of your fingerprints, as per RCMP protocol. Please ensure you courier the original fingerprint form along with the required documents, as outlined by your agent.
The Canadian Criminal Real Time Identification Services (CCRTIS) destroys fingerprint submissions related to civil screening after 90 days, once the search process is complete. These fingerprints are not added to the RCMP National Repository of Criminal Records and cannot be used for future searches.
