Canadian Document Legalization at the Embassy of Norway in Canada
The process of legalizing a Canadian document for use in Norway involves a two-step procedure: authentication and legalization. In this case, authentication is done by Global Affairs Canada, and legalization is carried out by the Embassy of Norway in Canada. Here is a step-by-step guide to help you navigate the process:
Step 1: Prepare the Canadian document(s)
Ensure that your document(s) is/are original and properly notarized or issued by the relevant Canadian authority. Common documents that require legalization include birth certificates, marriage certificates, diplomas, and police clearance certificates.
Step 2: Authentication by Global Affairs Canada
Before the Embassy of Norway in Canada can legalize your document, it must first be authenticated by Global Affairs Canada (GAC) in Ottawa. To have your document authenticated, follow these steps:
a. Complete the authentication request form, which can be found on the GAC website.
b. Prepare all required documents and the authentication request form, and submit them by mail or courier to the following address:
Authentication Services Section (JLAC) Global Affairs Canada 125 Sussex Drive Ottawa, Ontario K1A 0G2 Canada
c. There is no fee for authentication by GAC; however, you are responsible for any mailing or courier costs.
Step 3: Legalization by the Embassy of Norway in Canada
Once your document has been authenticated by GAC, it can be submitted to the Embassy of Norway in Canada for legalization. To complete this step, follow the instructions below:
a. Verify the legalization fee on the Embassy of Norway's website. Fees vary depending on the type of document and may change over time.
b. Prepare a payment for the legalization fee. The Embassy of Norway in Canada typically accepts payment via bank drafts, money orders, or credit card payments. Ensure that your payment method complies with the embassy's requirements.
c. Write a cover letter explaining the purpose of the legalization and include your full name, contact information, and the address to which the legalized document should be returned.
d. Gather the authenticated document, payment for the legalization fee, and the cover letter. Send these materials to the Embassy of Norway in Canada using the appropriate mailing address:
Embassy of Norway 150 Metcalfe Street, Suite 1300 Ottawa, Ontario K2P 1P1 Canada
Please note that processing times may vary depending on the embassy's workload and the complexity of the document(s). It is advisable to start the legalization process well in advance of any deadlines or travel plans.
After the Embassy of Norway in Canada has legalized your document, it will be valid for use in Norway. Remember to keep a copy of your authenticated and legalized document(s) for your records.
Hiring a Third-Party Service to Assist with Document Legalization
If you find the process of document legalization daunting or time-consuming, you may consider hiring a third-party service to manage the process on your behalf. Global Document Solutions specializes in document authentication and legalization and has experience navigating the procedures at Global Affairs Canada and foreign embassies, including the Embassy of Norway in Canada.
By hiring a third-party service, you can save time, minimize potential errors, and ensure a smooth process. These agencies can often expedite the procedure, making it particularly helpful if you are working with tight deadlines. When selecting a service provider, research the company's reputation, success rate, and fees before committing. Remember that you will need to provide the agency with your original documents and any necessary payments, so it is essential to choose a trustworthy service provider.
