The Process of Authenticating and Legalizing Canadian Documents for Overseas Use

As a company specializing in preparing documents for use overs seas, we frequently receive inquiries regarding the process of authenticating and legalizing Canadian documents and if it's recognized as the equivalent as an Apostille. It is important to note that Canada is not a signatory to the Hague Apostille Convention and therefore does not issue apostilles. However, Canada has a process equivalent to the apostille process known as document authentication and legalization.

The process of authenticating and legalizing Canadian documents involves three steps:

  1. Preparation - This may include notarizing the document, obtaining a certified true copy, translating the document, and providing necessary supporting documents.
  2. Authentication - The document is presented to Global Affairs Canada in Ottawa where its authenticity is confirmed and a large red stamp is placed on the document, indicating that it has been authenticated.
  3. Legalization - The document is then taken to the embassy or consulate of the country in which it will be used, where consular staff confirm its validity and legality. The embassy or consulate will then place a stamp or certificate on the document, legalizing it for use in that specific country.

It is important to note that while an apostille legally certifies a document for use in any country that has signed the Hague Apostille Convention, a document that has been authenticated and legalized will only be recognized in the country for which it was legalized.

For further information and assistance with authenticating and legalizing Canadian documents, contact an Global Document Solutions expert toll-free at 1-800-336-1132 or get a quick quote below.