Why Does Global Affairs Canada Take So Long to Authenticate a Document?

Global Affairs Canada is responsible for authenticating documents, which is a process that verifies the authenticity of a document's signature, seal, and contents. However, many people who need their documents authenticated have experienced long wait times and delays, leaving them frustrated and wondering why the process takes so long. In this article, we will explore the reasons why Global Affairs Canada takes so long to authenticate a document and what you can do to speed up the process.

What is Document Authentication?

Document authentication is the process of verifying the authenticity of a document. This process involves verifying the signature, seal, and contents of a document to ensure that it is legitimate and has not been tampered with.

Why is Document Authentication Important?

Document authentication is important because it helps to prevent fraud and protects the integrity of official documents. Many government agencies, educational institutions, and businesses require authenticated documents for various purposes such as immigration, education, and employment. Without proper authentication, there is a risk of counterfeit or altered documents being used for illegal activities.

The Document Authentication Process

The document authentication process involves several steps, including determining the authentication requirements, getting the document notarized or certified, submitting the document to Global Affairs Canada, and waiting for authentication.

Step 1: Determine the Authentication Requirements

Before submitting a document for authentication, it is important to determine the authentication requirements of the receiving agency or organization. This may include specific document formatting, signature and seal requirements, and language translation requirements.

Step 2: Get the Document Notarized or Certified

Once the authentication requirements have been determined, the document may need to be notarized or certified by a qualified professional such as a lawyer or notary public. This involves verifying the identity of the person signing the document and the authenticity of the contents.

Step 3: Submit the Document to Global Affairs Canada

After the document has been notarized or certified, it must be submitted to Global Affairs Canada along with the appropriate requirements and application form. Global Affairs Canada will then review the document to ensure that it meets the authentication requirements.

Step 4: Wait for Authentication

The final step in the authentication process is waiting for the document to be authenticated. This can take several weeks or even months, depending on the volume of requests and the complexity of the document requirements.

Reasons for Delays in Authentication

There are several reasons why Global Affairs Canada may experience delays in authenticating documents.

Increased Demand for Authentication Services

One reason for delays in authentication is the increased demand for authentication services. With more people requiring authenticated documents for various purposes, Global Affairs Canada may be experiencing a higher volume of requests than it can handle.

Complex Document Requirements

Another reason for delays in authentication is the complexity of document requirements. Different organizations and agencies may have different and complex requirements for document authentication. This may include language translation, specific formatting, and seal and signature requirements, which can make the authentication process more time-consuming.

Document Review Process

Global Affairs Canada has a thorough document review process to ensure that each document meets the authentication requirements. This includes reviewing the contents of the document, verifying the signature and seal, and checking for any signs of tampering. This process can take time, especially if there are any issues or discrepancies that need to be addressed.

Security Concerns

Global Affairs Canada must ensure that the documents it authenticates are legitimate and not being used for illegal activities. As such, it has implemented strict security measures, including background checks and screening processes, which can add to the time it takes to authenticate a document.

Tips for Speeding Up the Authentication Process

If you need to get a document authenticated, there are several things you can do to speed up the process:

Plan Ahead and Allow Sufficient Time

It's important to plan ahead and allow sufficient time for document authentication. Make sure to research the authentication requirements of the receiving agency or organization and submit your application well in advance of any deadlines.

Ensure the Document Meets Requirements

To avoid delays, ensure that the document meets all the authentication requirements. This includes verifying the signature and seal, using the correct formatting, and including any necessary translations.

Use an Accredited Service Provider

Consider using an accredited service provider for document authentication. These providers can help ensure that your document meets the requirements and can assist with the submission process, which can save you time and hassle.

Check the Status of Your Authentication Request

Although you cannot check the status of your authentication request online directly with Global Affairs Canada Authentication Service. If using the Services of Global Document Solutions, you can track the progress of your document 24/7. This can help you stay informed and can alert you to any issues that need to be addressed.

Conclusion Trust The Experts @Global Document Solutions

Global Affairs Canada plays an important role in verifying the authenticity of documents, but the process can be lengthy and frustrating for those who need their documents authenticated. By understanding the reasons for delays and following the tips outlined in this article, you can help speed up the authentication process and ensure that your document is authenticated in a timely manner.


  1. How long does it take to authenticate a document through Global Affairs Canada?
    • The processing time can vary, but it can take several weeks or even months.
  2. Can I expedite the authentication process?
    • There is no guaranteed way to expedite the process, but following the tips outlined in this article can help.
  3. What types of documents can be authenticated by Global Affairs Canada?
    • Global Affairs Canada can authenticate a wide range of documents, including birth certificates, marriage certificates, academic transcripts, and more.
  4. Do I need to submit the original document for authentication?
    • Not in all cases, in some a notarized or certified copy of the document can be submitted for authentication.
  5. How much does it cost to authenticate a document with Global Document Solutions?
    • The fee for document authentication varies depending on the type of document and the service required.