UK Canada Apostille Process

Canadian Document Validation for UK: Updated Guide for Apostille Convention Accession

As of January 11, 2024, Canada's accession to the Hague Apostille Convention has significantly simplified the process of using Canadian documents in the United Kingdom. This development is especially beneficial for citizens and businesses frequently involved in activities between the two countries, such as work, study, immigration, or maintaining business interests and partnerships.

Previously, Canadian documents required a two-step validation process involving authentication by Global Affairs Canada and legalisation by the UK's consular section. This was due to Canada not being a signatory to the Hague Apostille Convention, which streamlines document validation. However, with Canada's recent accession, Canadian documents now only require an Apostille for recognition in the UK, eliminating the need for separate legalisation.

The Updated Apostille Process:

  1. Obtaining an Apostille: Individuals and businesses should first verify with the requesting party in the UK if their Canadian documents require an Apostille. This single-step process involves obtaining an Apostille seal from Global Affairs Canada or a provincial competent authority, which is now recognized in the UK.
  2. Special Cases - Ireland and Vital Statistics Documents: It is important to note that Ireland, being a separate sovereign nation from the UK, still requires the full authentication and legalisation process. Moreover, for vital statistics documents like birth, marriage, and death certificates, only specific types issued in long-form versions are eligible for Apostille without notarisation.
  3. RCMP Police Checks: For UK purposes, RCMP Police Checks remain a frequently requested document. Recognised internationally, these checks do not require notarisation for Apostille as their signatures are already verified by Global Affairs Canada.

Global Document Solutions remains committed to assisting clients through this streamlined process. With over 30 years of experience and service centres across Canada, we offer hassle-free document drop-off and free priority shipping to our Ottawa head office. Upon completion, clients have the option of complimentary document shipping for pickup or delivery to any global location for an additional fee.

This update marks a significant milestone in facilitating smoother, more efficient document validation for Canadian citizens and businesses operating in the UK, reinforcing the strong historical and cultural ties between the two nations.